Resource Management Support Clerks

Resource Management Support Clerks (RMS CLKS) provide clerical, administrative and financial support for all military activities. This career field, because it is one of the largest occupations in the military, provides scope for a variety of employment, both in working environment and tasks assigned.

What They do - Administration

• Draft, type and proof-read correspondence, documentation and records
• Operate typewriters, calculators, photocopiers, word processors and office computers
• Maintain centralized filing systems
• Receive, distribute, dispatch and control correspondence and other mail
• Amend and control publications
• Maintain personnel records; organize, receive and dispatch service documents and prepare inputs for the computerized Personnel Management Information System
• Interpret military regulations and orders
• Advise personnel on administrative procedures and assist with the completion of required documentation

What They do - Finance

• Maintain individual financial accounts by preparing and processing documents that relate to pay, including computer deductions such as income tax, insurance, and superannuation.
• Provide accounting services related to movement and travel claims by assisting individuals in preparing claims, advising personnel on financial entitlements and verifying claims.
• Obtain and disburse cash, prepare and issue cheques and maintain ledgers to              account for public money.
• Process invoices for payment from public funds by checking them for correctness, verifying arithmetic computations and maintaining auditable records.
• Maintain ledgers and prepare statements of accounts for military messes, canteens, clubs and retail outlets in the Canadian Forces.
• Perform internal audits and produce verification reports.
• Operate office equipment such as typewriters, adding machines, calculators, photocopiers and computers.

Working Environment

RMS CLKs are normally employed indoors in a comfortable office environment. RMS CLKs may also be employed with army field units or on board a ship.  Under field conditions personnel may work from a tent or a mobile van and may be exposed to operational situations that could require them to perform as a member of a combat unit.  On board ship RMS CLKs are required to stand duty watches, participate in damage control and the ship's cleaning and maintenance duties in addition to their occupation related duties.

Qualifications and Interests

RMS CLKs must be highly dependable, tactful, discreet and mentally alert.  They must be capable of accurately performing repetitive clerical tasks and be willing to work long hours to meet deadlines.  They should be flexible and able to adapt to a variety of locations, conditions and management systems. A good memory, patience and an interest in working with people are also desirable. Candidates for this military occupation (MOC) should possess a sound education, preferably junior or senior matriculation.  They should be interested in dealing with the public, working with numbers, objects and forms and enjoy detailed, organized work. They must be reliable, responsible and totally honest.

Advanced MOC and Specialty Training Courses

Personnel who demonstrate the required ability and ambition will undertake advanced MOC training through formal courses or on-the-job training as they progress in their careers.  Specialty training may also be available.  Below are examples of training related to this MOC. 

Advanced MOC Training

• Office management
• Preparation of military correspondence
• Accommodation management

• Non-public fund accounting
• Financial management
• Invoice processing

Specialty Training Courses

• Aircraft technical control data duties
• Dental administration
• Instructional techniques
• Audit procedures
• Personnel financial counselling

Career Opportunities

RMS CLKs are employed at all Canadian Forces bases in Canada and overseas.  In addition, employment opportunities are available for selected individuals to serve at embassy locations in countries where Canada has a military attache.  They may also be employed in support of medical and legal organizations, recruiting offices, aircraft data control and personnel selection functions within the Canadian Forces. Opportunities exist for promotion and advanced training for well motivated and hard working members. 

Related Civilian Jobs

• Clerk-General Office
• Personnel Clerk
• Reservation Clerk
• Clerk Typist
• Court Reporter
• Accounting clerk
• Payroll clerk
• Cashier
• Bookkeeper
• Audit clerk
• Pension plan clerk

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